Digital organisation
Folders, file names, email, calendar, notes, passwords and personal backups kept in order.
Time blocking: using your calendar to protect real work
How to apply time blocking in a digital calendar: blocks for focused work, realistic buffers, colours, a daily review and the mistakes to avoid.
Writing emails that get replies: subject, structure, request
How to write clear work emails that get replies: an informative subject, the request up front, a short structure, deadlines and the right people.
Tidy Downloads and Desktop: a routine to stop them overflowing
Why Downloads and Desktop always fill up and how to keep them tidy with a weekly routine, a few simple rules and some built-in system automations.
Digital legacy and emergency access: what to leave behind
How to prepare emergency access to your accounts: an inventory, password manager features, legacy contacts and a clear guide for your family.
Digitizing paper documents: scanning, naming and archiving
How to turn paper documents into a tidy digital archive: what to scan, scanner settings, searchable PDFs, file names and which original documents to keep.
Document versions: no more «final_v2_really-final» in file names
How to manage versions of documents and shared files without confusion: numbering, built-in cloud version history, drafts, tracked changes and archiving.
Email aliases and separate addresses: less spam, more control
How to use email aliases and separate addresses for sign-ups, shopping and key accounts: less spam, more control and better-protected accounts.
Email filters and rules: sorting your mail automatically
How to create email filters and rules to sort newsletters, notifications and receipts, with reliable criteria, real examples and mistakes to avoid.
Folders or labels in email: how to archive your messages
Folders or labels in email: how they behave over IMAP, which archiving scheme to choose and how to use search to find your messages quickly.
A family photo archive: gathering, sorting and preserving photos
How to organize family photos spread across phones, computers and the cloud: one archive, a yearly structure, duplicates, selection and care.
File naming: practical rules so you can always find everything
Concrete rules for naming files: characters to avoid, order of elements, dates, separators and shared conventions that keep your documents easy to find.
Sync conflicts: their causes, how to fix them and prevent them
Why conflicted copies appear in synced folders, how to resolve them without losing any changes and which everyday habits help to prevent them.
The YYYY-MM-DD date format in file names and documents
Why the ISO 8601 date format (YYYY-MM-DD) suits file names, folders and shared spreadsheets best, with practical examples and useful variants.
Linked notes and Zettelkasten: an archive of ideas that grows
What the Zettelkasten method is, how linked notes work, how to apply the method with digital tools and when it is really worth using in your everyday work.
Meeting invites done right: duration, agenda and the calendar
How to organize meetings from your calendar: the right length, an agenda in the invite, attendees, time zones, recurring meetings and notes.
Multiple and shared calendars: work, family and time zones
How to organize several digital calendars for work, family and personal life: sharing, permissions, subscriptions, time zones and device syncing.
Digital notes: choosing an app and organizing what you write
How to choose a note-taking app and organize your notes: open formats, sync, folders or tags, templates, search and long-term data portability.
Online accounts inventory: find them, sort them, close them
How to rebuild the list of your online accounts, check recovery details, disconnect authorized apps and close the services you no longer use.
Organizing your password manager: entries, folders and sharing
How to tidy a password manager after importing: duplicate entries, consistent names, folders, custom fields, family sharing and a periodic security review.
Personal folder structure: a method that holds up over time
How to design a simple, stable folder structure for personal and work documents: few levels, clear categories and rules you can actually follow.
Realistic inbox zero: handling email with four decisions
A practical method for keeping your inbox under control: four decisions for every message, dedicated email times, quick archiving and no guilt about it.
Sync and backup: why they are not the same thing at all
The differences between file sync and backup: what each protects, why synced folders spread mistakes and deletions, and how to combine them.
Digital task lists: building a system that actually holds up
How to build a digital task list that works: a single capture point, concrete actions, contexts, real deadlines, priorities and a weekly review.
Test your restore: why an untested backup is not enough
How to check that your backup really works: test restores of files and systems, periodic checks, silent failures and a written restore procedure.
The weekly review: half an hour to put everything back in order
How to run a weekly review of your digital life: email, tasks, calendar, files and backup, with a practical checklist you can adapt to yourself.